Organization Overview

We Vote MN is a partnership of Minnesota nonprofits organizations, coordinated by Minnesota Voice Foundation. This program was launched in 2014 and is the hub for civic engagement among nonpartisan organizations.

Established in 2011, Minnesota Voice Foundation is a member-based coalition of non-profit organizations working toward permanent change in racial, social, and economic justice by increasing civic engagement and voter participation across the state, especially focused in underrepresented communities; making sure that every Minnesotans’ voice is heard, and the state reflects the values of its people. Our partners are grounded in the belief that: decision makers will be held accountable when collective power has been built; more participation equals a stronger democracy; and that public institutions will improve people’s lives when they advance people driven solutions and address racial and economic disparities.

We are the backbone strategists for the We Vote MN coalition’s execution of a collective impact model, using data driven best practices, leadership development, and grants to help our partners maximize our collective capacities. To be a part of the coalition, an organization makes a commitment to leading with racial equity, to meeting measurable goals as defined in our annual written collective impact plan and a subsequent written division of labor. Our organizational goals are:

  • Promote and engage non-profits as key messengers; entry points for voter engagement; incubators of untapped social capital that could be harnessed with investments in leadership development inside and outside the metro areas of Minneapolis and St. Paul
  • Fill the gap for nonprofit professional development in civic engagement for communities of color in the state
    People from communities of color learn skills to engage fully in our democracy
  • People from communities of color are informed of the effects of public policy on them and their communities and have the means to address their concerns

Position Overview

The Minnesota c3 Civic Engagement Table seeks a highly motivated, detail-oriented person to join our team as an Executive Assistant to the Executive Director. The candidate selected will be responsible for handling information requests, performing clerical functions, receiving visitors, arranging travel, managing calendars, scheduling meetings, running errands and fulfilling any reasonable demands on behalf of the director. An Executive Assistant is the first point of contact for all needs of the Principal. The ideal candidate for this position is adaptable, diplomatic and a self-starter.

Primary Functions

  • Act as the first point of contact between the director and others.
  • Answer phone inquiries, direct calls, and provide basic information (External and Internal scheduling requests, Press,).
  • Manage the Principal’s executive schedule.
  • Perform clerical duties. Review mail, maintain files, organize documents, and handle confidential information. Photocopying, faxing, collating, etc., as needed.
  • Arrange travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
  • Draft correspondence, letters of support, personal notes on behalf of Principal, and deliver upon request.
  • Some in-state travel required
  • Other duties as assigned

Qualifications

The ideal candidate will possess the following qualifications:

  • Ability to manage several tasks/projects concurrently and prioritize work effectively
  • Ability to work well under pressure, be detail-oriented and meet deadlines
  • Strong interpersonal and communication skills, specifically including the ability to translate technical instructions into easy-to-follow language for non-technical audiences
  • Patience working with people with a wide range of skill levels
  • Excellent organizational, time-management, oral and written communications skills
  • Strong Microsoft Excel skills preferred
  • Diplomatic, professional approach to problem-solving
  • The ability to think independently and creatively
  • Experience working in coalition with partners or experience working in diverse communities, particularly in communities of color

To Apply

  • Send your resume, cover letter, and salary requirements to: [email protected]
  • To ensure your submission is properly routed, use the subject line “Executive Assistant”
  • Resumes will be accepted until the position is filled; however, preference will be given to resumes received by January 17th.
  • No calls please.

Term of Employment: Seasonal Part-Time Position (January – April)/20 Hours a Week with opportunity to expand.

Compensation: $18-$20/Hour

Location: Minnesota

Reports To: Executive Director

Minnesota Voice is an equal opportunity employer. Qualified individuals are encouraged to apply without regard to race, color, religion, gender, gender identity or expression, pregnancy, sexual orientation, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law.